During the initial implementation phase, an inventory profile is created for the department based on decisions made by the management team. This is dynamic and can be adjusted at any time by the authorised person(s) by adding or deleting the device from the profile on the web server.

Obviously a device that does not exist on the handheld will not scan if it finds its way into the lab or theatre by abnormal means.

This enables department management to put a process in place by which new devices are added to the profile or removed. A web form has been developed which allows company representatives to submit details of new devices to the department management for approval. Once approved, the new devices are added to the profile and updated on the handheld. This form addresses details such as ARTG approval numbers. This can be an issue with new devices which are being brought into a facility for evaluation.

These processes greatly assist in managing the department’s inventory profile and the unregulated proliferation of devices in the total inventory.