hTrak provides clients with the ability to identify procedure codes at the time of the procedure. CMBS or ICD10 codes can be used or, alternatively, the hospital can use their own codes to normalise data within an enterprise or across a network. All the key elements of a procedure are captured on the handheld, allowing management to carry out extensive procedure costing and benchmarking analysis.

We have the ability to construct files which can be imported into patient billing and/or clinical costing systems. This allows staff to accurately identify devices used during a procedure tracked to a hospital patient ID. 

hTrak also has the ability to identify the location of a procedure, as well as its type and duration. When combined with the staff identification, it allows management to gain a clear understanding of how the various facilities are being used and the likely impact of any changes to procedural activity or staff profile changes.

hTrak has been designed so that all the information required to cost a procedure can be collected simply and accurately at the point of the procedure. Elements include:

Procedure duration - staff can date and time stamp the beginning and end of the procedure. This captures the duration of the procedure enabling calculations to be carried out relative to staff and facility costs.

Staff - clients can upload staff details, including hourly rates, to our web server (de-identified if required) allowing labour costs to be calculated from procedure durations. We are able to provide laminated barcode sheets listing departmental staff. By scanning these barcodes with the handheld scanner, staff at a procedure can be easily identified.

Facility - The handheld scanner identifies the facility in which the procedure is being carried out. This enables facility utilisation to be studied and optimised. Our web server allows the client to associate an hourly rate with a particular facility. This allows management to apply an overhead factor to a procedure if required.

Patient UR Number - The patient ID can be scanned if barcodes are being used, or entered manually if barcodes are not in use. hTrak only stores the text string associated with this ID and does not link to a PMI to obtain patient demographic information. This ensures patient confidentiality, while allowing the client hospital to download data and associate it with a particular patient within the hospital's own IT infrastructure. 

Devices - devices are scanned during the procedure. Scanning the barcode ensures accurate identification of the device. Lot number is collected where appropriate to ensure future traceability.

hTrak has the ability to identify locations and subsequently report procedural activity by location. For instance, in order to track all ERCP activity carried out in a radiology facility on behalf of another department, a location is created which can be selected at the time of the procedure e.g. Lab1-ERCP. Depending on the data collection elements chosen, you can then identify all costs including devices, labour and if required, an overhead component, which can be calculated according to the duration of the procedure. A report can then be generated which identifies all of the activity related to this "location" and itemised billing provided.